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Electronic document flow rt
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Electronic document flow is a process by which important documents that enter the organization are stored, transferred between employees and sent to third-party organizations in digital form. These can be documents of any type: resolutions, correspondence, statutes, reports.
At the same time, both internal documents of the organization and external ones sent from or for other organizations pass through the service of the electronic government of the Republic of Tatarstan. The system is being actively implemented for use as in government bodies and divisions and in commercial organizations, although they use different services for this.
Advantages
The electronic government of Tatarstan greatly facilitates and accelerates interaction not only between organizations, but also between employees and managers of the same company. There are other reasons why many organizations choose this type of interaction.
- Thanks to the electronic document management service of Tatarstan, high degree data security and privacy. The user does not have the opportunity to accidentally access confidential information, as can happen when handling documents in paper form. In addition, the likelihood that information representing a trade secret falls into the wrong hands is significantly reduced;
- Using the official website intra.tatar.ru saves time during correspondence. This is important in cases where the document is needed urgently. The paper letter must be delivered, registered and forwarded to the department. This can take several days. When using electronic document management, the digital version of a letter or appeal can be received much faster;
- Acceleration and simplification of the circulation of documents between employees;
- Simplification of work with documents due to their greater systematization. Now there is no need to look for paper equivalents of orders or other materials for a long time;
- The safety of documents, the reliability of their transfer and storage are significantly increased. The letter will not get lost in the process of sending, the influence of the human factor on the reliability of data storage is excluded.
For these and some other reasons, an increasing number of organizations are switching to the digital document management system of Tatarstan: intra.tatar.ru or cdoc.tatar.ru.
entrance
Only certain users can enter the official website of the Electronic Government of the Republic of Tatarstan. Accessibility for individuals is not available. If the user has access to the intra.tatar.ru website, then to enter his personal section, he needs to do the following:
- Launch an Internet browser on the computer from which the electronic document management portal was opened (for security reasons, access to the site from computers with a different IP address may be limited);
- Go to the site intra.tatar.ru;
- The page for entering personal data and authorization on the site will open;
- In the "Organization" column, the user needs to select from the drop-down list the organization that provided him with access to the site (the list appears when you click on the arrow on the right side in the field or when you try to place the cursor in the input field);
- Similarly, in the "Employee" entry column, the user must select his last name and initials;
- Enter the password given to the user when opening access to the site;
- Click the Login button.
After that, the user goes to Personal Area on the site intra.tatar.ru and gets access to documents, incoming and outgoing correspondence of his department. Thus, each user gets access only to the information to which he is directly related.
Personal Area
After authorization on the Intra Tatars website or cdoc.tatar.ru, you have the opportunity to access your personal section. It combines several services and services. The following links are located in the central block at the top of the page:
- Electronic document flow is the main section of the portal, in which work with documents takes place. Receiving, sending and other operations.
- Information and analytical system - a service with which you can quickly analyze a large amount of data;
- Open Tatarstan - information and reports of departments, in fact, the link leads to the official website of the same name;
- Government services - the link leads to the site.
Below are three buttons with additional services. By clicking on the first one, you can quickly pay for services using a system similar to the official website of state services of the Republic of Tatarstan. The second button leads to the service for. When the third button is clicked, the user is taken to a page containing information on how to improve their IT literacy.
Work with documents
By clicking on the link "Electronic document flow", the user enters the section for working with documents. In it, all current documents are divided into many categories (preparing to send, require a signature, etc.) to make it easier to work with them and find them.
The service is intuitive, but if you still have questions, you can contact technical support by phone or by sending a request by e-mail.
All contacts are listed in the upper right part of the screen of your personal account.
Electronic document management is increasingly used by enterprises to optimize workflow. So, employees can not only exchange certain types of documents with each other, but also have access to a common archive where the latter are stored.
Now, thanks to the Intra Tatar Ru service, institutions of the Republic of Tatarstan can easily organize both internal and external document flow. Today, this service is in great demand not only in government, but also in commercial structures.
Advantages of the Electronic Government of the Republic of Tatarstan
The service has a number of advantages, which include:
- High level of security and complete confidentiality. Here, each user has a separate access, which reduces to zero the likelihood of disclosing trade secrets or other important information.
- Fast forwarding of any files using the official website intra.tatar.ru.
- An effective system of document flow between employees of the enterprise.
- The service completely excludes the loss of data or files during sending or receiving.
Registration of an Intra Tatar ru account and entrance to your personal account
It should be noted right away that you will not be able to register yourself and use it. The service is intended for institutions, so you can only access your account at your place of work.
- Go to the official website intra.tatar.ru... Be careful, the security system may block access if you log in from another computer whose IP is different from the one used before.
- In the form for entering personal data, which will open on start page, select your organization from the drop-down list.
- Further, in the next line under the title "Employee", in the same way indicate your surname and initials.
- Now all that remains is to enter the password that was given to you at the enterprise, and click the "Login" button on the State Service website.
After that, you will immediately be taken to the back office and will be able to use all the functions of the service.
Main features of your personal account
If you need to find, send or prepare for sending any document, go to the section "Electronic Document Management". All files are divided into categories here, which greatly simplifies the search.
In order to effectively analyze large amounts of data, the section "Information and analytical system" will be useful to you.
Information about departments is available in the "Open Tatarstan" menu item. And, if you need to use one of public services, then you can go to the portal "State Services of the Republic of Tatarstan" directly from your office.
From the additional services located at the bottom of the profile, you can use: quick payment for housing and communal services, pay off traffic fines, and also improve your IT literacy by reading the answers to frequently asked questions.
It is worth noting that despite its high functionality, the "Electronic Government of the Republic of Tatarstan" service has a convenient and intuitive interface, therefore, even a beginner can figure it out.
The Republic of Tatarstan and its capital Kazan are confidently leading in terms of the level of informatization and the dissemination of EDMS (electronic document management systems) in organizations. Automation with an emphasis on legally significant electronic document flow in Kazan and Tatarstan as a whole has been a stable trend for the second decade.
The high level of informatization of Tatarstan, especially the capital city of Kazan, is one of the main reasons for the constant growth of the needs of enterprises and organizations in the region for modern systems electronic document management. Implementation of corporate systems automation and content management, going beyond the usual EDMS, in Tatarstan affected both the public sector and business leaders.
Hundreds of successful projects for the implementation of EDMS in Tatarstan
The first implementation of EDMS the company "Electronic Office Systems" for the automation of document flow in Tatarstan began back in the 90s. For example, in 2000, a document management automation project was launched in the largest holding OAO TATNEFT (together with TatASUneft (Kazan)).
Today, the number of clients on the territory of Tatarstan using electronic EDMS document flow from EOS - more than three hundred, among them - largest companies shaping the market in their industries:
JSC TATNEFT and its subsidiaries,
OAO Nizhnekamskneftekhim
OJSC "Almetyevsknefteprodukt"
