EGAIS is a unified state automated information system.
What is EGAIS for retail and why is it needed? In fact, with the help of this system, the state intends to control the production and movement of all alcohol in the country. The fact is that, as statistics show, about 30 percent of alcohol in Russia is produced illegally. This means that about every third bottle of alcohol on the counter is counterfeit.
In such a situation, control is, of course, necessary, but for entrepreneurs it is another stress. Don't panic! We will tell you in detail and in detail everything you need to know about how it works. EGAIS in retail from January 1, 2016: how to connect, when to connect and what to do to connect. We will answer the questions that many entrepreneurs have, for example, is the Unified State Automated Information System needed to sell beer. And besides, we will offer a solution that will make your life much easier with EGAIS in retail.
So the facts. If you have a retail store in Russia, then keep in mind that from January 1, 2016 you need to transfer information to EGAIS about the purchases of any alcohol, even if you only sell beer at retail. And in July of that year, the retail sales reporting requirement came into effect. Each unit of goods must pass through the system. This is stated in the Federal Law No. 182-ФЗ with the long title "On Amendments to the Federal Law" On government regulation production and turnover of ethyl alcohol, alcoholic and alcohol-containing products and on limiting the consumption (drinking) of alcoholic beverages ”.
Moreover, according to the updated version of Law 171-FZ from March 31, 2017, trade in alcoholic beverages and their sale through public catering can only be carried out using cash register equipment... This also applies to beer, as well as other low alcohol drinks. In practice, this means that you automatically lose the deferral until July 2018 for the introduction of online cash registers. Even if you are an individual entrepreneur on UTII or a patent, but at the same time you trade in any alcohol, then you need to apply the CCP right now.
Breaking news for those who trade in beer! And they are good. Law 278-ФЗ dated July 29, 2017 was published on the official Internet portal of legal information on July 31, 2017 and entered into force on the day of publication. In particular, it provides a new version of Article 16 of Law 171-FZ "On state regulation of the production and circulation of ethyl alcohol, alcoholic and alcohol-containing products" and its clause 10: "Retail sale of alcoholic products and retail sale of alcoholic products in the provision of services Catering are carried out using cash registers in accordance with the legislation Russian Federation on the use of cash registers ”. Thus, the priority of the law on cash registers over 171-FZ is recognized. Respectively, Individual entrepreneurs on UTII or a patent selling beer, beer drinks, cider, Poiret and mead received a deferral for the introduction of online cash registers until July 1, 2018.
How does EGAIS work in retail
Supply
Work with EGAIS in retail for you will begin with the receipt of the delivery. After receiving alcohol from the supplier, you will need to verify the actual number of bottles against the paper and electronic invoice. How to confirm the purchase in EGAIS? The electronic document must come from the information system to your computer with the installed inventory accounting program with the support of EGAIS. If the data converge, you accept the invoice from the supplier and confirm the purchase in EGAIS. If not, or if the stamps on any goods are damaged, you can either completely reject the invoice, or issue an act of discrepancy.
Let's say that everything came together and the confirmation of the purchase in the Unified State Automated Information System took place. Now you need to load information about goods into the cash program, which must also be installed in retail in accordance with the requirements of the Unified State Automated Information System.
It is assumed that each alcohol bottle is labeled with a Micro PDF417 2D barcode. It contains encrypted information about the manufacturer and license, as well as other characteristics of the product.
Sale
So, bottles of alcohol are placed on the shelves, and the trade begins. The buyer has chosen the right product and is ready to pay. The cashier reads the information from the bottle barcode using a 2D scanner and the item is added to the receipt. At the same time, the cash register program generates an xml file and sends it to the Universal Transport Module. This is an application that exchanges data with the Rosalkogolregulirovanie server. There a receipt is formed with the digital signature of the store and a barcode, which "flies" to the cashier, and only after that the check is closed. Thus, the sale of each bottle or box of alcohol should be recorded online in the EGAIS system in retail from 2016.
After sale
Together with the purchased goods, the buyer receives a check from the cashier, but not an ordinary one, but with a two-dimensional barcode. This code confirms that the fact of the sale was recorded in EGAIS. In this case, the code on the check will be one, regardless of the amount of alcohol purchased. Now the buyer can check the authenticity of alcohol himself by reading this code using mobile phone... To do this, he needs to install mobile app"AntiKontrafakt Alko" from Rosalkogolregulirovanie. With the introduction of online cash registers when buying alcohol, there will already be two QR codes on the check: one - generated by the cash register for the check as a whole, the second - for alcohol from EGAIS.
However, if everything works correctly, then theoretically there is no point in checking the barcode by the buyer. When the code is not read by the scanner at the checkout, the system detects an attempt to sell counterfeit alcohol and blocks it. This is what the ideal Unified State Automated Information System (EGAIS) is for retail.
If there was a failure
If the Internet in the store suddenly goes out, you can continue selling alcohol for some time. The program for EGAIS will save data about each sale. And as soon as the network is working again, the software will transfer the data to the PAP. In this case, the checks to customers will be closed. The EGAIS system in retail in 2017 assumes that it is possible to work in this mode for no more than three days. If during this time the breakdown is not eliminated, then the sale of alcohol will have to be suspended.
Questions and answers- Do I need to scan every bottle upon receipt of the goods?
- When receiving, there is no need to scan the item at all. Acceptance and work with suppliers is carried out within electronic document management in EGAIS, in batches according to volumetric indicators.
- How do I move leftovers between stores?
- It is difficult to answer this question unambiguously. According to the official position of FS RAP, movements between separate divisions, as well as from a central warehouse or office are possible only with a wholesale license. But from a technical point of view, UTM allows you to issue invoices for movements.
- Will alkodeclaring be canceled?
- Declaration remains until 2018. In 2018, when EGAIS starts working at all enterprises involved in the circulation of alcoholic beverages, the declarations will be canceled.
Terms of connection to EGAIS
From January 1, 2016, organizations that sell alcohol at retail must record the fact of purchasing alcohol in EGAIS. This applies to both urban and rural outlets. Another important date is July 1, 2016. From that moment on, all these organizations, in addition to informing about purchases, will also have to record retail sales in EGAIS.
Questions and answers- What to do with leftovers purchased before January 1, 2016?
- There is no need to put them on the balance sheet. You can sell. But if you need to issue an invoice for a return to the supplier or write off, these operations will need to be carried out only through the EGAIS, and for this, first put such products on the balance sheet using the document Act of putting on the balance sheet in the EGAIS.
Beer sales in 2016 - new rules
Individual entrepreneurs selling beer, beer drinks, cider, poiret and mead, according to the new rules, from 2016, must also transmit information on the purchase of low-alcohol drinks to EGAIS. Just like most representatives of alcohol retail, they are obliged to do this from January 1. The new rules do not provide for fixing beer sales in 2016.
Do I need EGAIS in public catering
Judging by the explanations of the official authorities, the answer to the question whether EGAIS is needed in public catering is the following. Catering enterprises selling alcohol must register their purchase in the EGAIS system. The law does not provide for fixing sales in EGAIS for cafes and restaurants.
Questions and answers- If we are an individual entrepreneur and trade only in beer, do we need a scanner?
“You don’t need a scanner. UTII printer - at your discretion. If you are exempt from the use of CCP.
- Is a scanner needed for a small cafe bar?
- If you want to connect to EGAIS in terms of reflecting sales of strong alcohol on a voluntary basis, then yes, you do.
- What are the advantages of voluntary connection to EGAIS catering organization?
- The plus is that if you send sales data to EGAIS, you can forget about the retail sales register. It will be automatically filled in and formed in your personal account.
Who doesn't need to connect to EGAIS?
To begin with, we will list those who are temporarily released from EGAIS.
- Relaxation in the law is provided for organizations on the territory Republic of Crimea and Sevastopol... This applies to companies that sell alcohol at retail, as well as individual entrepreneurs who sell beer and other low-alcohol drinks at retail. In urban settlements, the facts of alcohol purchases must be recorded in the EGAIS from January 1, 2017. For rural settlements, the postponement of the EGAIS is even greater - they will need to connect on January 1, 2018.
- Alcohol retail organizations in rural areas with a population of up to 3 thousand people, where the Internet has not yet been established in stores, also refer to those who did not need to connect to the Unified State Automated Information System at the first stage, but only in terms of fixing sales! On sales, they have a delay until July 1, 2017. There were no delays from rural settlements with regard to fixing purchases! And, what is important, not all rural settlements will receive benefits. The list of settlements that have received deferrals is approved by the subject of the federation.
And now about those who do not need to connect to EGAIS at all. Have the right to this:
- producers of beer, beer drinks, cider, poiret and mead with a volume of no more than 300 thousand decaliters per year;
- producers of wine and sparkling wine (champagne) from their own grapes;
- in terms of fixing sales, EGAIS is not provided for individual entrepreneurs selling beer, beer drinks, cider, poiret and mead at retail, as well as for catering organizations (cafes and restaurants).
- Crimea has a deferral according to 182-FZ, but if an organization from the mainland buys products from a company in Crimea, should it record the purchase in EGAIS?
- Yes, it is necessary to record such a purchase.
- How to confirm invoices to a supplier in a rural settlement, where the Internet in a store can disappear for more than 3 days?
- For settlements, the maximum terms for confirming invoices to the supplier are set - 7 days. During this time, you can find a point where there is Internet (for example, a post office) and confirm the invoices there.
In fact, there is simply no law on the legal Internet trade in alcohol. But Rosalkogolregulirovanie says that this issue is on the agenda. It is assumed that in the legislation regulating these processes, restrictions on the age of buyers and on the time of sales will be spelled out.
Register of retail sales of alcoholic beveragesKeeping such a journal has also become a necessity since January 1, 2016. It records the number, date of retail sale, barcode, product name, product type code, capacity in liters and quantity. Alcohol supply data is not displayed in the log. The form of its conduct was approved by order of the Federal Alcohol Market Regulation No. 164 dated June 19, 2015.
The document can be kept both in paper and in in electronic format... Subject to the connection to EGAIS, the logging requirements will be considered fulfilled. However, there is a subtle point here. Fixing retail alcohol sales in EGAIS became mandatory only on July 1, 2016, and the magazine had to be kept from January 1. Accordingly, for half a year it was necessary to record sales in it separately.
Questions and answers- How to enter data into the accounting log for the sale of alcohol in bulk?
- When trading in bottled alcohol, the data is entered into the journal when the container is opened. The weight and volume of the container are entered in full.
- Is it required to maintain a log book in Crimea from January 1, 2016, or is there a deferral?
- Yes, required from 1st January 2016.
- How to keep records in the journal if the LLC sells both alcoholic beverages and beer?
- If there is only one organization, you should write everything in one journal. The journal is kept for each legal entity separately.
Filling out the magazine is the responsibility of all organizations that deal with the circulation of alcohol, as well as individual entrepreneurs selling beer and other low-alcohol drinks. At the same time, individual entrepreneurs who do not need to inform EGAIS about sales will need to display them in the magazine. A separate journal must be kept for each outlet.
Data from the journal will be needed for the quarterly filling of declarations.
Responsibility for not connecting to EGAIS
If the outlet is not connected to the EGAIS, then from January 1, 2016, it is prohibited to sell alcoholic beverages, including beer. The responsibility for not connecting to the EGAIS is the same as for the sale of alcohol without accompanying documents. The legal entity will be fined in the amount from 150,000 to 200,000 rubles, and the fine for not connecting to the EGAIS for the head of the company (individual) will be 15,000 rubles. This is provided for in article 14.19 of the Code of Administrative Offenses.
A similar responsibility after July 1, 2016 came for those entrepreneurs who connected to the Unified State Automated Information System (EGAIS) and did not scan the goods. If this is not a deliberate violation, then this can happen as a result of the delivery to the store of goods with damaged brands and damaged barcodes. Information is simply not counted, and when such a product is sold, it can only be regarded as illegal trade in alcoholic beverages. Therefore, every entrepreneur dealing with the sale of alcohol should have taken care of selling the goods with damaged brands before July.
We add that, as stated in Rosalkogolregulirovanie, until April 20, 2016, suppliers and retailers, if any problems with EGAIS were discovered, promised not to punish.
By April 20, declarations for the 1st quarter of 2016 were submitted, and the regulatory body was able to compare the information reflected in the declarations with the volumes that passed through the EGAIS. And then the suppliers and sellers who did not ensure the normal functioning of the system by this time could have problems - they were subjected to measures provided for by law, up to and including revocation of licenses.
EGAIS will be postponed until 2018?
This question is often encountered among representatives of alcohol retail. Most likely, it arose on the basis of speeches on this topic by the organization "Support of Russia" in the media. "Support of Russia" appealed to the authorities with a proposal to postpone the need to connect to the Unified State Automated Information System until July 1, 2018. However, the law officially entered into force on January 1, 2016.
Economic Development Minister Maxim Oreshkin said that it was decided to postpone the introduction of the electronic veterinary certification system, the TASS agency reported. How long it will be postponed, the minister did not specify.
“It was decided to postpone the implementation of these certificates for some time, so that the process of introducing and connecting new product groups was the softest and did not lead to interruptions in supplies,” Oreshkin explained.
The largest foreign food manufacturers in Russia are against the introduction of the "food EGAIS" - electronic veterinary certification (EVS) from January 1, 2018. They brought this issue to the Foreign Investment Advisory Council (FIAC), which was held today, headed by Prime Minister Dmitry Medvedev, Vedomosti wrote. This is the last FIAC of the current government.
This is not the first time electronic veterinary certification is being considered at the FIAC - the last time was in May 2017. Then it was proposed to postpone its introduction for manufacturers for a year - until January 1, 2019, and for companies engaged in distribution and sale of products - until January 1, 2020 d. It was proposed to exclude products that have undergone heat treatment from the list of goods. Before the current council, the Ministry of Agriculture proposed to postpone EMU for six months - until July 1, 2018, on behalf of Deputy Prime Minister Arkady Dvorkovich.
Goals and difficulties of implementation
The EMU system in Russia was developed by the Rosselkhoznadzor. It is assumed that it will allow tracing the path of food from the field to the counter, as well as fighting the smuggling of sanctioned products. At a meeting on agriculture On October 13, President Vladimir Putin called EMU the most effective way countering food smuggling.
According to the law on veterinary medicine, from January 1, 2018, all manufacturers of animal products are required to switch to electronic accompanying veterinary documents - including dairy products (milk, kefir, cheese, ice cream, etc.), meat products (sausages, sausages, etc.) and animal feed. Registration electronic documents should take place in the "Mercury" system.
Now only producers of raw materials are required to receive veterinary accompanying documents: raw milk, meat and aquatic biological resources. Documents for a month are issued by the regional veterinary service.
The problems with the EMU of agricultural products were indicated primarily by large dairies: one batch of raw materials can contain milk from dozens of producers. The system assumes that an electronic veterinary certificate for each batch of milk and cream that gets into a can of sour cream must be reflected in the accompanying document for it.
During the stress test of Mercury, it turned out that the system could not cope even with one large company, Danone confirmed to Vedomosti: it took more than 10 hours instead of an hour to process 10,000 invoices. The introduction of EMU in its current form threatens to paralyze food production, market participants said. The Rosselkhoznadzor believes that Mercury is ready for full-fledged operation.
Foreign companies are the largest producers of dairy products in Russia. These are French Danone (Activia, Prostokvashino, Tema) and American PepsiCo (Miracle, House in the Village, Merry Milkman), ice cream - Unilever (Gold Standard, Magnat, Max , "Russian scope"), animal feed - Swiss Nestle(Purina, Pro Plan, Felix) and the American Mars (Wiskas, Kitekat, Pedigree).
In this article we will tell you about all the stages of the implementation of EGAIS in retail. What are the penalties and how is the connection to the Unified State Automated Information System in Astrakhan carried out. The material is constantly being updated.
In the barcode entry window, it is suggested to scan excise duty stamps (up to 10 pieces per request), after which the codes will be verified with the database, and an answer will appear on the screen for each. Those bottles, the brands of which are not scanned, should be removed from the side immediately out of harm's way.
Some time ago, the opinion was actively discussed that the system "will not take off", and EGAIS will be curtailed in one way or another, or at least will be hidden away on the back burner. However, as one famous character from Bulgakov's imperishable used to say, fact is the most stubborn thing in the world. And here are some stubborn figures cited by Gazeta.ru:
The amount of accrued taxes on ethyl alcohol and alcoholic beverages increased by 49% over 5 months of this year (about 30 billion rubles in absolute terms)
Out of 648.8 thousand decaliters of alcohol tested for 5 months, 269.8 thousand decaliters (about 42 percent) turned out to be illegal. According to the RAP service, 95% of licensed retail organizations have already connected to the system (which, however, does not mean stable and well-functioning work).
Proceeding from this, the state will definitely not abandon the idea of whitewashing the alcoholic beverages market, thus replenishing the budget. So if EGAIS has not taken off, then it is very close to this.
Update 06/15/2016
The second stage of the implementation of EGAIS
The echo of the outcries about the first stage of the Unified State Automated Information System implementation had not yet died down, as the second stage loomed on the horizon, playfully waving new problems. Time will tell how hard it will go, but something tells me that I should not wait for an easy walk.
What is the actual conversation about? For those who have not yet had time to sip grief, I will explain. Starting from January of this year, the state wants to know what kind of alcohol and in what volume are purchased by trade organizations. For this, the Unified State Automated Information System (aka EGAIS) was developed, which is a database into which information about the turnover of alcoholic beverages is collected via the Internet. Its implementation has already caused a lot of trouble, but the attempts of business to shout out to those in power were akin to the quixotic struggle with windmills.
EGAIS in retail
In the summer of the same year (more specifically, from July 1), the second act of the Marlezon ballet starts. This time, data on retail alcohol sales will begin to be transmitted to EGAIS. It will look like this: on the designated day, the program at the checkout will slightly change its behavior. When an attempt is made to sell a product that in the product group contains the sign of labeled alcoholic beverages, a window will appear on the screen with a hint that, in addition to the barcode, it is also necessary to read the excise stamp. The cashier, armed with a 2D scanner, performs the required action. After the receipt is generated, the system will automatically send a request to EGAIS, and having received confirmation, it will print a receipt with a QR code reflecting the fact of sale and information about a specific product.
How to get away from printing a QR code in a receipt
Some time ago, on the relevant Internet resources, the topic of the need to print this QR code was actively discussed. And as it turned out, there is no such need. The check must contain information about the sold alcohol, and the code can be replaced by a link to the FSRAR resource containing such information. That is, from the point of view of the law, the need to update the firmware fiscal apparatus for printing QR codes is missing. However (as practice shows) this does not mean that the law will not be promptly amended to state the opposite.
Checking excise stamps for counterfeit
The issue of checking excise stamps deserves special attention. At the moment, through the efforts of FSRAR, an appropriate service has been created that allows scanning the excise tax to determine whether the product is counterfeit. The trouble is that the web interface on this resource is rather slow. The entrance is carried out through a personal account (how to get access to it is stated in the information message of the FSRAR).
Moreover, excise stamps are checked one at a time. An alternative option is with the installed software “CheckMark2”. The cost of such a pribluda walks within wide limits, and starts at 80,000 rubles. Taking into account the fact that many organizations have several points of sale, the solution to this issue becomes truly "golden". However, not everything is so sad. Craftsmen write external treatments for 1C day and night, allowing you to enter your personal account, bypassing browser brakes, and upload up to 10 excise stamps for verification per request.
You can work without the Internet for only three days
The question immediately arises - what if the connection with the EGAIS server disappears at the time of sale? After all, the quality of communication channels is far from always ideal. A time buffer of 3 days is provided for this case. During this time, the transport module gives the go-ahead for printing receipts, obediently issues QR codes, and carefully stores information about sales. At the moment of restoration of connection, he reaches with all his virtual tentacles to his native server, where he transfers data. The question to the specialists of FSUE "CenterInform" about what will happen if the Internet cannot be repaired during this time, remained unanswered.
Update from 1.03.2016
Fines in EGAIS
From January 1, 2016Without connecting to EGAIS retailers alcohol will not be able to legally accept alcohol from a provider. Violation of the established accounting procedure (Article 14.19 of the Code of Administrative Offenses of the Russian Federation) threatens with an administrative fine:
- for officials it will be from 10,000 to 15,000 rubles,
Selling alcohol without connecting to the EGAIS will be illegal. If the store does not have the ability to read the barcode from the bottle and send it to the FS PAP for "approval", you cannot print and sell the bottle of alcohol.
In accordance with Article 14.19 of the Code of Administrative Offenses of the Russian Federation, the following fines are imposed for violation of the procedure for recording information in the EGAIS reporting on the volume of production and turnover of alcoholic beverages:
- for individuals(head of the company) - up to 15,000 rubles,
- for legal entities- from 150,000 to 200,000 rubles.
Penalty for not having an alcohol sales register
If a company (LLC or individual entrepreneur) does not keep a register of sales of alcoholic beverages, it can be fined under Article 14.19 of the Code of Administrative Offenses of the Russian Federation for violating the established procedure for accounting for ethyl alcohol, alcoholic and alcohol-containing products during their production or circulation (sale).
The amount of the fine is:
- from guilty officials - from 10 thousand to 15 thousand rubles,
- from legal entities - from 150 thousand to 200 thousand rubles.
Answers to frequently asked questions
Answers to frequently asked questions about EGAIS from the FSRAR website
Retail organizations must, no later than April 20, register in EGAIS products purchased in the first quarter of 2016.
The transfer of alcoholic beverages from one separate division of an organization to another separate division of an organization carrying out a licensed type of activity and specified in licenses is carried out only if there are documents established by Article 10.2 of the Law.
In this connection, information about the turnover of alcoholic beverages, in this case about internal movement, between separate divisions must be recorded in the EGAIS system.
Information in question-answer format from the forum http://www.carbis.ru/forum
Question: Should organizations keep a log of catering sales, from what date? What are the features of logging for catering?
Answer: Organizations must keep a retail sales journal from 01/01/2016. According to the procedure for filling out the retail sales journal: The magazine is filled out no later than the next day after the fact of retail sale of each unit of consumer packaging (packaging) of alcoholic and alcohol-containing products, or upon opening the shipping container (including reusable packaging) used for the delivery and subsequent freezing of products to the consumer (hereinafter - transport container).
Question: Does the log book not include alcohol write-offs?
Answer: Quite right, there is no need to write off alcohol in the "Journal of the volume of sales of alcoholic beverages". The journal records each sold whole (unopened) container of alcohol. When alcohol is sold in portions (on tap or as part of cocktails), the container is considered sold at the moment it is opened. This also applies to transport containers such as beer kegs or large containers of wines.
Question: Where do I need to submit the magazine? If the magazine is lost? (base crashed, pc broke, etc.)?
Answer: It is not necessary to hand over the "Register of the volume of sales of alcoholic beverages". In case of verification, you need to provide it in a printed form to the authorized bodies. The journal must be kept for 5 years. To ensure that the journal is not lost, we recommend making archival copies of the database of your accounting system (in which the "Journal of the volume of sales of alcoholic beverages" is kept).
Question: Can an organization carry out the movement of alcoholic beverages between separate divisions (from one to another)? What documents should be used to formalize this transfer? The need for confirmation in EGAIS?
Answer: According to clause 16 of Article 2 of the Federal Law of 22.11.1995 No. 171-FZ "On state regulation of the production and circulation of ethyl alcohol, alcoholic and alcohol-containing products and on limiting the consumption (drinking) of alcoholic products" (hereinafter - the Law) under the circulation of alcoholic products means purchase (including import), supplies (including export), storage, transportation and retail sale, which are covered by the Law.
The movement of alcoholic beverages from one separate subdivision of the organization to another separate subdivision of the organization carrying out a licensed type of activity and specified in licenses is carried out only if there are documents established by Article 10.2
An active discussion of innovations in the sphere of alcohol trade is taking place on the forum http://olegon.ruThe movement of products from one separate division of the organization to another division also needs to be processed in EGAIS from 01/01/2016. Moreover, all separate subdivisions, between which the movement is carried out, must be connected to the EGAIS, since the movement must be drawn up by waybills and certificates "B" and recorded in the EGAIS.
Here are some interesting user quotes:
PAP is everywhere tied to the address and checkpoint of the outlet. Based on them, it generates certificates. At the same time, RAP says that if he comes to a store that sells alcohol, then on the territory of the store there must be a computer on which a key is installed for exchanging data with EGAIS. Not in the next building, not in the central office, but in the store. (This is in that big video I linked to on Monday). No computer and no key - this is already a violation and a possible fine.
Each brand of incoming alcohol must be checked through the services of FSRAR, otherwise the retail is responsible for the leftness and illegibility of the brand;
From 01.01.2016 the fact of purchase (and internal movement between "stores" 1.28) should be reflected by retail trade organizations;
EGAIS checks began
The prosecutor's office began checking compliance with the legislation in the field of alcoholic beverages circulation.
On February 19, 2016, the website of the Lipetsk Region Prosecutor's Office published information about its verification of compliance with federal legislation governing the production and circulation of ethyl alcohol, alcoholic and alcohol-containing products.
During the inspection, violations were revealed that were the basis for the adoption of measures by the prosecutor's response - the volume of retail sales of alcoholic and alcohol-containing products was not recorded, i.e. the same "Log book ..." was not filled
Update 02/15/2016
First results of implementation - comments from market participants
On January 1, the Unified State Automated System for Control over the Production and Turnover of Alcoholic Products (EGAIS) began to work. From that moment on, all alcohol suppliers and retailers had to connect to the system and enter data about their goods. The system was tested in a number of large chains, including Magnit, Dixy, X5 Retail Group. And although none of the market players expected that the launch would be painless, the collapse in sales of alcoholic beverages, which market participants feared, was avoided. The Retail.ru editors asked the market players to comment on the first results of work with EGAIS. Dmitry Potapenko, CEO Management Development Group, Inc. Boris Rodionov, founder of the private distillery "Rodionov with Sons"I hate this EGAIS, because I understand that no one needs it, there is no EGAIS anywhere in the world. I produce alcohol in Poland, and I sell it all over the world in England, France, America, and China - there is no EGAIS anywhere. As a result, we have a lot of people engaged in EGAIS, they tortured all manufacturers and sellers, yet this system does not work for them all the time. If social vodka appears, then normal laws will appear, instead of a hysterical fight against counterfeit goods, and then EGAIS will not be needed.
X5 Retail Group, press representative
Since January 1, all X5 distribution centers have been accounting for alcoholic beverages in the EGAIS. There were minor difficulties, mainly in the first days of the New Year, during new year holidays... In the future, interaction with suppliers was fine-tuned and the volume of supplies was brought in line with the schedule. Products that were not accounted for by suppliers in EGAIS earlier can be put on the balance sheet during 2016 and thus put into legal circulation. Due to the fact that X5 participated in the Unified State Automated Information System at the stage of the pilot implementation of the system, there are practically no such products left in the warehouses of the X5 company to date.
Oksana Tokareva, Head of Corporate and External Communications, METRO Cash & Carry Russia
There are no failures in the operation of the EGAIS system. From the moment the system started to work, acceptance of alcoholic beverages has been going on as usual. Employees shopping centers those responsible for working with the EGAIS system have passed all the necessary trainings in advance. There are no interruptions in the volume of the assortment of alcoholic beverages and delivery times.
DIXY, press service
Dixy prepared in advance for work in the EGAIS and by January 1, completed the adjustment of the system. Today the system operates in an operating mode, there are no failures that would affect the representation of products on the shelves, technical issues are resolved with CenterInform online. The assortment representation on the shelves in all formats of Dixy Group is maximum, there are no dropped positions or underdelivery.
We are confident that soon after the system loop is “closed”, the share of counterfeit alcohol on the market will begin to decline rapidly.
Kirill Bolmatov, Director of Corporate Relations, Heineken Russia
The system is currently in test mode, but since November 1, 2015 software for EGAIS, all wholesalers of alcohol will have to be installed, and from July 1, 2016 - all retail stores, including sellers of low-alcohol drinks.
And by this time you will need to have:
- POS system / monoblock / personal computer (),
- Internet connection from 256 kbps and above,
- 2D barcode scanner PDF417,
- cash program compatible with EGAIS software,
- installed software EGAIS (free),
- USB flash drive or smart card with a personal crypto-key (electronic signature),
- personal account on the FSRAR website.
Over the next year, the rules for the sale of alcohol will change dramatically. The state introduces new tough standards. We tried to collect the most up-to-date information on changes in legislation.
Alcohol sales register
Rosalkogolregulirovanie issued an order (N153), according to which all shops licensed for retail sale of alcohol must keep a special journal - "Journal of the volume of retail sales of alcoholic and alcohol-containing products."
The essence of the order is that from January 1, 2015 (the entry into force of the order was postponed), stores must keep a journal where they record all sales of alcohol (and beer too). You can keep records both on paper and in electronic form.
The original form of the journal
According to the initial idea, if accounting is not automated, you start another notebook, each record in it contains 15 fields. Moreover, the filling out of the magazine had to take place “as the business transactions were carried out,” that is, as soon as the alcohol was sold. For each outlet, the journal is kept separately and must be kept for 5 years. On any day, an employee of Rosalkogol can come in and ask to show the magazine. Failure to fill out the journal is punishable by a fine of 150,000 rubles. for legal entities persons.
It is possible to keep a journal in electronic form using a special program - EGAIS (unified state automated information system), it is provided free of charge, but not all accounting programs are capable of working with it.
The order caused a storm of indignation among the stores, so its application was postponed until July 1, 2015 (2 weeks left, but we did not notice any noticeable movement of stores in this regard).
New draft order
A draft order has been adopted, according to which the keeping of the alcohol sales register is postponed until January 1, 2016. In the same project, it is proposed to reduce the number of fields to be filled in and postpone the period for filling out the magazine until the next day: “the magazine is filled in no later than the next day after the fact of retail sale”. Draft order
The following changes are also suggested ():
- When logging in paper form, filling in the 68-character code from the alcohol brand becomes optional.
- Columns with the name and TIN of the manufacturer have been removed.
- Added count column.
- Added daily totals.
Minimum Logging Hardware
Computer - 27 tr.A standard office computer will do. It is highly discouraged to use a laptop and netbook. As practice shows, the laptop does not work well with peripheral equipment; in turn, the scanner, then the KKM stop working. Therefore, we strongly recommend using a full-fledged computer. And if you need a more compact and neat solution, a POS system is purchased.
Barcode Scanner
Simple. Reliable. Barcode scanner tested by hundreds of stores in astrakhan.
Program
It is difficult to find cheaper retail automation software:
- It contains all the necessary functionality for the store to work.
- Interface clear to every cashier.
- It takes less time to learn and get started in the program.
Installing the program and connecting the scanner is not enough. In the first months of working with 1C, the store is getting used to new system accounting: something happens to the computer and equipment, there are new questions about the work in the program. During these three months we will solve all arising problems and help to establish stable operation of the store.
All alcohol will be included in your 1C database. When selling, the seller scans the barcode from the bottle and the name of the product gets into 1C. At any time you can generate a report in the program for the Alcohol Sales Log and print it on a printer. The whole operation takes less than a minute. Errors due to a person's carelessness are excluded, when the sold product was forgotten to be entered in the journal.
Usage automated system accounting gives many opportunities to the manager.
The logical continuation of the magazine is the widespread introduction of the EGAIS system - "The main fiscal meaning of the retail accounting journal is to stimulate early connection to the EGAIS." In 1C programs, connection to EGAIS "will be implemented in the near future.
When you need to connect to EGAIS, you will have to buy in addition necessary equipment and deliver a free program for EGAIS.
EGAIS
EGAIS is a program for state control over the production and sale of alcoholic beverages. According to the law, retail stores for the sale of alcohol will need to install this program at their checkouts, and it will automatically transfer data on the sale of alcohol to a single system.
According to federal law№ 171-ФЗ, retail stores for the sale of alcohol must install a software module at the point of sale, with the help of which data on the sale of alcohol is automatically transferred to a single system.
How it will work
On each bottle of alcohol - now only on strong and wine, but soon also on weak - there is a special brand. It has a two-dimensional PDF417 barcode with detailed information about the manufacturer, license, date of bottling and other characteristics of the drink.
The fact of the sale of each unit of alcohol must be recorded in the EGAIS system. It does this through the use of a 2D scanner at the checkout. It reads information from the stamp, the cash register module of EGAIS processes it and transmits it to the server of Rosalkogolregulirovanie. And thus, the accounting is carried out in the "online" mode. To date, the system has been installed and is already operating in some large retail chains such as Magnit, Dixy and X5 RetailGroup - Perekrestok store.
Connection time
The system is currently running in test mode, but:
- from November 1, 2015 the software for EGAIS will have to be installed by all alcohol wholesalers,
- from July 1, 2016 all retail stores (for rural settlements from July 1, 2017),
- for beer and other fermented beverages, in accordance with the new edition of the law, the deadline for compulsory accounting of their turnover in the Unified State Automated Information System (EGAIS) has been shifted to July 1, 2016.
Who can not connect?
Freed from the need to connect to EGAIS only outlets located in populated areas of less than three thousand people, where it is impossible to ensure uninterrupted data transmission, and catering establishments. However, these indulgences are temporary. Equipping remote areas of EGAIS is scheduled for mid-2017. At the same time, it is planned to connect public catering establishments.
In accordance with 182-FZ, signed by the President on June 29, 2015, the following may not be connected to the EGAIS:
- producers of beer and beer drinks, cider, poiret and mead with a volume of no more than 300 thousand decaliters per year;
- producers of wine and sparkling wine (champagne) from their own grapes;
- organizations engaged in the retail sale of beer, beer drinks, cider, Poiret, mead, alcohol-containing products (in terms of fixing sales);
- organizations engaged in the retail sale of alcoholic beverages in the provision of public catering services.
It turns out that without a 2D scanner and a computer it will be impossible to sell alcohol?
Yes. To sell any alcohol in EGAIS, you need to install a scanner for reading two-dimensional PDF417 barcodes, a computer and a special program.
How real is it
According to opponents of the law, the number of scanners required to automate all stores in the country simply does not exist in nature. And the very implementation of this system will cost store owners a pretty penny.
It is possible that officials from the Russian alcohol regulation will not be able to push through these innovations. But at the moment, we can only say that they are making significant efforts to do this.
Will the requirements for receipts for alcoholic beverages change?
Yes. Together with the receipt, the buyer needs to issue a slip with a QR code. The buyer can scan the code, follow the link on the Internet and read information about the drink on the EGAIS website. "EGAIS Retail" independently displays the necessary information on the slip. There is no need to install additional programs for printing receipts.
Will there be any special maintenance required?
No. Rosalkogolregulirovanie will launch a remote auto-update system for EGAIS software. There will be no mandatory tariffs for servicing the operation of the system (as in 2006). For stable work, the efforts of in-house engineers of the store are enough.
What equipment will facilitate the work in EGAIS?
“If one of the suppliers sends a batch of alcohol with counterfeit or incorrect barcodes, then when the“ wrong ”product is sold, EGAIS will send a signal to Rosalkogolregulirovanie. The store will have to pay a fine for the violation.
To avoid such situations, it is worth buying a data collection terminal with a built-in 2D scanner. Employees will be able to check alcohol during the receipt of goods at the warehouse and prevent violation. "
Need a reinforced CEP
Any reports that the company submits via telecommunication channels, from January 1, 2014, are signed only with an enhanced CEP (qualified electronic signature). An enhanced qualified electronic signature is created using cryptographic means confirmed by the FSB and has a certificate from an accredited certification center, which acts as a guarantor of the signature's authenticity.
In the event of a malfunction ...
In the event of a system failure, the EGAIS program goes into offline mode, accumulating data to be sent to the server after the restoration is operational. The transmission delay period is no more than three days. However, this period is not final. It was installed during the test operation of the EGAIS. Further, it can be revised both up and down in accordance with the quality of communication at the place of work of the outlet.
Moratorium until January 1, 2019
Dmitry Medvedev proposed to introduce a moratorium on the implementation of the Unified State Automated Information System (EGAIS) in retail.
The industry participants do not have an unambiguous opinion on this issue, says a RBC source in the AKORT management (the association unites the largest Russian chains). According to him, the decision to postpone EGAIS for retail looks right, but a number of companies, participating in the pilot project, have already invested in the program and by the end of the year their points will be fully equipped. On the other hand, most companies are not yet ready to implement EGAIS, said a representative of the association.
The moratorium was not adopted.
There is less and less time until the system is fully launched, but the work of the EGAIS still raises many questions. Rosalkogolregulirovanie is in no hurry to publish clear and clear connection instructions. We will continue to collect data and will keep you updated on changes.
You can express your opinion or ask a question in the comments.
Preparations for the implementation of EGAIS 3.0 lasted several months. It was assumed that the test circuit of the new scheme will start working on March 1, but in response to numerous requests from the business, Rosalkogolregulirovanie agreed to postpone the "X-day" for several weeks - until March 15.
The essence of the innovation is that now the participants in the alcohol market will report to the authorities not only about the fate of the consignment of alcoholic beverages, but also about the movements of each bottle separately - from the conveyor to the end customer. The third version of the protocol will make it possible to detect counterfeit not only in the wholesale trade, but also in retail, where the share of counterfeits is especially high. Blocked alcohol accounting, developed using blockchain technology, will become mandatory for all market participants without exception from July 1.
The reports of "crashes" that came from some regions on March 16, as it turned out later, were not related to the updated software in time. “There were no technical problems and there are no. The number of accepted waybills is comparable to the number of waybills accepted earlier - until March 15 of this year, ”the Rosalkogolregulirovanie informed Gazeta.Ru.
A Gazeta.Ru source in a large alcohol producing company said that the updated invoice sending system (unlike in previous years) is working without interruptions, but
when returning products, employees sometimes begin to get confused between different versions of the Unified State Automated Information System in which the documents were issued. However, this problem is typical only for the transition period and should disappear by itself.
Rosalkogolregulirovanie predicts that the renewal of the EGAIS will lead to a further reduction in the illegal alcohol market. The introduction of blotted accounting will allow identifying market participants trying to introduce duplicate illegal products into circulation, the regulator said.
Who and why invented EGAIS
According to the statistics of Rosalkogolregulirovanie, since the launch of EGAIS on January 1, 2016, 6,547,016,895 documents have been submitted to the system - a colossal figure demonstrating the scope of the industry and the number of people involved in it (both sellers and buyers). At the end of February, the head of Rosalkogolregulirovanie said at a meeting with the Minister of Finance that by the end of 2017, budget revenues from excise taxes on alcohol increased by 10.8% to 363 billion rubles. The growth is primarily associated with the introduction of the EGAIS from July 1, 2017 in all links of the alcohol market.
Last year, more than 150 illegal factories and warehouses with counterfeit alcohol were liquidated in Russia, the department calculated. Since the end of 2015 - 370, more than 74 million liters of illegal alcohol, alcoholic and alcohol-containing products have been seized, the department told Gazeta.Ru. EGAIS, or unified state automated information system, was created specifically to combat shadow dealers. The introduction of the system, in addition to the growth of legal production, provided an additional income to the budget of more than 150 billion rubles.
End users also received additional advantages from the introduction of this system - on the basis of EGAIS there is a service that allows you to check the origin of the purchased bottle according to the excise stamp. The goal is to completely close the entrance to the shops for illegal alcohol.
The work of market participants with EGAIS is carried out through the universal transport module (UTM), which is provided by the RAS. The program itself is free, but specially trained employees must work in it. For UTM to work, market participants must purchase an electronic digital signature RSA (the private key is on the token produced by the Aladdin company, the public key is in the PAP data center). Key, e-signature and token are billed annually, just like Consumables for federal special brands. In other words, the business is obliged to purchase not only equipment, but also pay for the operation of the system and consumables.
Difficulties in transition
At the same time, as is usually the case with “tightening the screws,” innovations primarily hit those who work in white.
Some market participants began to criticize EGAIS 3.0 even before the system started working in test mode. The main essence of the claims is that both manufacturers and retailers will have to purchase new equipment in order to comply with the requirements of the regulator. In addition, the cost of human error increases when accepting or selling a product - for example, taking the wrong box from a supplier, a bar or restaurant risks getting dozens of bottles that cannot be sold. Moving bottles from store to store will also need to keep blotted records. If it turns out that the bottle has already been sold somewhere or entered into the Unified State Automated Information System by mistake, it will not be possible to re-sell it.
In the minutes of the meeting self-regulatory organization"Winegrowers and Winemakers of Russia", held at the end of December 2017, it was said that
the problem of counterfeit excise stamps "is relevant only for strong alcoholic beverages, for which high, in comparison with wine-making, excise rates are set."
“Thus, solving the problems of the turnover of one segment of alcoholic beverages, RAP attacks the rights and legitimate interests of other participants in the alcohol market, who are forced to bear unreasonably high costs for fulfilling the requirements of the market regulator, which are not indicated in any regulations"- said at the meeting the general director of the Krasnodar company" Hermitage Winery "Alexander Pinchuk. In his opinion, at that time, the transition to blotting accounting for wine products was "premature and did not meet either the interests of the state, or the interests of the market, or the interests of the end consumer."
Pay - to the buyer
Andrey, President of the Russian Association of Retail Market Experts, told Gazeta.Ru that he considers the new version of the Unified State Automated Information System to be another burden for business.
“This is another expense for the business. They were caused by any changes in the EGAIS system, because at each stage it was necessary to buy something in addition. But this is only one part of the problem. The second part is the need to administer this process, all the costs that arise when organizing the acceptance of products due to the need to scan each bottle. That is, the state sets the task of restoring order, but in fact, due to its inability to control the production of alcohol-containing products directly from the manufacturer, it tries to shift all its problems and costs to trade. This will translate into quite significant costs for retail, ”explains Karpov and makes a reservation: large retailers will survive in one way or another.
The fact is that business has entered a period of innovations - and all of them, in the opinion of the business, require costs.
“After all, all the loads need to be considered in aggregate - stores engaged in the food business have also faced the problem of introducing Mercury, online checkouts, and so on. These are also annual expenses for small businesses, which do not bring any additional profit, ”the expert says.
The price of the issue
By March 15, small shops selling alcohol will only need to update the programs that work with the Unified State Automated Information System and work according to the new rules. Other companies, in connection with the transition to the third protocol, will have to buy control equipment that allows them to check and record excise stamps (barcode scanner and data collection terminal). There is time before blotting accounting.
“Until July 1, blotting registration is not obligatory. Likewise, when implementing EGAIS in the wholesale and retail sector, market participants were provided with a significant temporary test period. The service actively interacts with participants in the alcohol market and promptly resolves all emerging issues, ”the RAP said.
There is a certain amount of guile in a situation with a "calm transition", Karpov points out. “This is not entirely true. Indeed, even the very process of accepting the goods is changing. Scanning each bottle is a specific operation that must be performed by someone. If it is impossible to cope with the current staff of employees, then this will entail the appearance of new employees. Regarding software updates, it also depends on what equipment is used. Perhaps, when using some kind of package equipment, which was offered at the time by RAP, it really will not be necessary to invest a lot of money in installing new versions of programs. But those companies that develop software for themselves, personalizing the IT system for themselves and their customers, integrate it, including into the cash register equipment. For example, we are talking about integration into the system of regional social cards - Muscovite cards and so on. Therefore, on the part of RAP, the statement that business will not suffer is just a trick, "the source of Gazeta.Ru believes.
According to the prices presented in the price list of the Soft-Balance group of companies (a major software developer and system integrator), a data collection terminal and software for it cost from 36,000 to 43,000 rubles, and a hand-held barcode scanner - from 3,500 to 20,000 rubles, depending on the complexity of the device. Still needed qualified personnel - yesterday's students will not be suitable for this, because the fine for violation is 150-200 thousand rubles, and in case of repeated problems, you can remain without a license.
“One-time costs for the introduction of EGAIS 3.0 for manufacturers can range from 10 to 20 million rubles for each filling line.
The rise in price due to the printing of additional labels on a bottle and group packaging - a box or a pallet - will be from 20 to 50 kopecks per bottle. One-time costs wholesale companies- for data collection terminals, software - about 3 million rubles. At the same time, the variable costs of the wholesaler may increase by 0.1 rubles. for 1 bottle. There will also be costs for additional labor force", - General Director of Ladoga Distribution Sergey Klyushkin calculated for Gazeta.Ru.
According to his forecast, in general, the life of all participants in the supply chain will be complicated. This will lead to an increase in the cost of production, while the weak players in the alcohol market will die out.
However, small business is no stranger to closing down. For example, in the report of the Commissioner for the Rights of Entrepreneurs of the Sverdlovsk Region for 2017, it was mentioned that in 2016 in the villages of the region, due to the inability to work with the Unified State Automated Information System, 122 objects stopped working - 74 due to a lack of financial opportunity (the rest were due to communication).
The rich cry too
The alcohol business is not only extremely profitable, but also the most state-controlled sector of the economy. For example, when in 2006 the very first version of the Unified State Automated Information System was launched in test mode, the business suffered losses - wholesale warehouses ceased their activities for a long time, since the incomplete control system was malfunctioning. Another unpopular initiative of the authorities among entrepreneurs is a ban on the production and sale of alcohol in plastic bottles with a volume of more than 1.5 liters. The retail sale of such drinks has been outlawed since July 1, 2017.
Now one of the hot topics for discussions between business and government is the introduction of the "Mercury" system - an analogue of the Unified State Automated Information System for control over goods under control. "Mercury" should start working in test mode from July 1, 2018, and its full implementation is scheduled for January 1, 2019. At a meeting of women entrepreneurs with the president on March 7 in Samara, farmer Svetlana Preobrazhenskaya from the Kaluga region complained that the use of innovation in small businesses greatly increases the cost of production, in particular, IT costs.
“I think this is just a provocation against small businesses. That is, large holdings producing dairy products will be able to digest it all, introduce it, and so on, but small ones will not, ”the entrepreneur said. In her opinion, "Mercury" will "kill" her and her husband's business, which has been successfully operating since 1993. Vladimir Putin promised that the country's leadership will definitely return to the issue of introducing a system for small and medium-sized businesses in order to prevent their mass destruction.
Connection of wholesale warehouses and retail stores to the system of accounting for the turnover of alcoholic beverages EGAIS is asked to postpone until January 1, 2018. This decision was made at the strategic session of the main retail chains countries with the participation of state authorities on the topic "What network trade does the state and society need?" The discussion was attended by Deputy Prime Minister Arkady Dvorkovich, Deputy Minister of Industry and Trade Viktor Yevtukhov, Deputy Chairman of the Federation Council Yevgeny Bushmin, Chairman of the State Duma Committee on Economic Policy, innovative development and entrepreneurship Anatoly Aksakov.
The resolution of the session is sent for consideration to the government of the Russian Federation, the Federal Assembly, the Public Chamber and the legislative and supreme executive bodies of state power of the constituent entities of the Russian Federation, industry unions and organizations whose interests are related to development issues consumer market... The requirement to connect to the EGAIS system, according to the current legislation, should enter into force for wholesalers from November 1, 2015, and for retail stores - from July 1, 2016 (in rural settlements- July 1, 2017).
According to information from the Association of Retail Companies (AKORT), the request to postpone the connection of wholesale and retail to EGAIS for 2018 was due to an increase in the costs of retail chains during the crisis by " social projects".
- Trading networks do not oppose, retailers took an active financial and organizational participation in the development of the "EGAIS-Retail" program. But I would like to prepare as much as possible for the implementation of the system. Including in the financial aspect, since connection to the program, the purchase of equipment and operator services require additional funds. In the meantime, the networks bear the costs of social projects of prime importance - at the beginning of the year it was a freeze in prices for socially significant products, a discount program for residents of the Moscow region was launched on September 1, and the development and implementation of food cards throughout the country is ahead, '' said AKORT.
Anatoly Aksakov, Chairman of the State Duma Committee on Economic Policy, Innovative Development and Entrepreneurship, in a conversation with Izvestia, expressed doubt that the State Duma would change the terms of entry into the already adopted law. However, he promised that the offer of retail chains will be studied in detail, taking into account all the risks for the trade sector.
EGAIS was introduced in the production of spirits to account for the production of ethyl alcohol and alcoholic beverages in 2006. Its task is to provide a complete and reliable accounting of the production and turnover of alcohol: from the conveyor to the counters, including various parameters: type and name of products, strength, volume. EGAIS helps to keep records of imports and control the calculation of excise taxes, and also makes it difficult to sell counterfeit goods. The further task is to track the fate of the delivered lots in the wholesale link and retail points of sale.
The first experience of application led to the shutdown of a number of industries - the program could not withstand the number of requests for accompanying documentation and for some time it was drawn up in manual mode... However, since 2009, EGAIS has not failed. Since March 2015, EGAIS-Retail has been launched in a pilot mode at 7 thousand checkouts in 2 thousand stores. The operator of EGAIS is Rosalkogolregulirovanie.
